MedStar Chiropractic

Medstar Chiropractic Wellness Privacy Notice

At Medstar Chiropractic Wellness ("we," or "us"), we value the privacy of individuals who use our websites and related services (collectively, our "Services"). This Privacy Notice explains how we collect, use, and share the personal information of users of our Services ("users," "you," or "your"). By using our Services, you agree to the collection, use, disclosure, and processing of your information as described by this Privacy Notice.

Personal information is information that identifies or could be used to identify a specific person. Personal information does not include deidentified information (anonymized or pseudonymized) or aggregated information derived from personal information.

We may collect a variety of personal information and other information about you or your devices from various sources, as described below.

Information You Provide to Us

Registration Information

If you sign up for an account, register to use our Services, or sign up for emails or other updates, we may ask you for basic contact information, such as your name, email address, phone number, and/or mailing address. We may also collect certain demographic information when you register for our Services, including your age, gender, personal interests, income, and/or marital status.

Communications

If you contact us directly, we may collect additional information from you. For example, when you reach out to our customer support team, we may ask for your name, email address, mailing address, phone number, or other contact information so that we can verify your identity and communicate with you. We may also store the contents of any message or attachments that you send to us, as well as any information you submit through any of our forms or questionnaires.

Events

If you register for an event that we host, whether in-person or online, we may collect relevant information such as your name, address, title, company, phone number, or email address, as well as specific information relevant to the event for which you are registering.

User Content

We may allow you and other Users of our Services to share their own content with others. This may include posts, comments, reviews, or other User-generated content. Unless otherwise noted when creating such content, this information may be shared publicly through our Services.

Payment Information

If you make a purchase through our Services, we (or a third-party payment processor acting on our behalf) may collect your payment-related information, such as credit card or other financial information.

Job Applications

If you apply for a job with us, we may collect relevant information such as your name, phone number, email address, position, job history, education history, references, a cover letter, and other similar information.

Information We Collect Automatically When You Use Our Services

Device Information

We may collect information about the devices and software you use to access our Services, such as your IP address, web browser type, operating system version, device identifiers, and other similar information.

Usage Information

To help us understand how you use our Services and to help us improve them, we may collect data about your interactions with our Services. This includes, but is not limited to, information such as crash reports, session lengths and times, the specific pages and other content you view, and any searches you conduct on our site.

Cookies and Similar Technologies

We and our third-party partners may collect information using cookies, pixel tags, or similar technologies. Cookies are small text files containing a string of alphanumeric characters. We may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to our Services.

Information We Receive from Other Sources

We may receive information about you from other sources, including third parties that help us update, expand, and analyze our records, identify new customers, or detect or prevent fraud. What information we receive from third parties is governed by the privacy settings, policies, and/or procedures of the relevant organizations, and we encourage you to review them.

How We Use the Information We Collect

We may use the information we collect:

  • To provide, maintain, improve, and enhance our Services;
  • To understand and analyze how you use our Services and develop new products, services, features, and functionality;
  • To facilitate purchases of products or services that you order;
  • To host events;
  • To allow you to share content with other Users of our Services;
  • To evaluate and process applications for jobs with us;
  • To communicate with you, provide you with updates and other information relating to our Services, provide information that you request, respond to comments and questions, and otherwise provide User support;
  • For marketing and advertising purposes, including developing and providing promotional and advertising materials that may be relevant, valuable or otherwise of interest to you;
  • To detect and prevent fraud, and respond to trust and safety issues that may arise;
  • In connection with generative AI applications;
  • For compliance purposes, including enforcing our Terms of Use or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency; and
  • For other purposes for which we provide specific notice at the time the information is collected.

How We Share the Information We Collect

Service Providers

We may share any information we collect with service providers retained in connection with the provision of our Services. These companies are permitted to use this information to help us provide our Services to improve the services they provide us, and for other purposes disclosed in this Privacy Notice.

Our Affiliates and Representatives

We may share your information with our affiliates, subsidiaries, and representatives as needed to provide our Services.

Other Users

Content you post on our websites, including comments, may be displayed to other Users as appropriate.

Our Advertising and Analytics Partners

We work with our Service Providers and other analytics and/or advertising partners to collect and process certain analytics data regarding your use of our Services and to conduct advertising via cookies, as detailed below. Our Service Providers and other analytics and/or advertising partners may also collect information about your use of other websites, apps, and online resources. Parties that may process your information for advertising and analytics purposes include our Service Providers and may also include:

  • Google - We may use Google's services to collect and process analytics data about how our Users interact with our Services and to place ads that we think may interest Users and potential users. For more information, see Google's Privacy & Terms page.
  • Meta - We may use Meta's services to place ads that we think may interest our users and potential users across Meta's various websites, such as Facebook and Instagram. For more information, see Meta's Data Policy and Privacy Center.
  • LinkedIn - We may use LinkedIn's services to place ads that we think may interest our users and potential users, as well as to advertise openings to potential employees. For more information, see LinkedIn's Privacy Notice and Cookie Policy.
  • Microsoft - We may use Microsoft's services to place ads that we think may interest our users and potential users. For more information, see Microsoft's Advertising Policies.

Please note that our Service Providers and advertising and analytics partners may change from time to time. If you would like a current list of the specific parties we are working with to provide analytics and/or advertising services, contact us at admin@medstarchiro.com. For details about your choices regarding how these partners use your information, see the Your Choices section below.

As Required by Law and Similar Disclosures

We may access, preserve, and disclose your information if we believe doing so is required or appropriate to: (a) comply with law enforcement requests and legal process, such as a court order or subpoena; (b) respond to your requests; or (c) protect your, our, or others' rights, property, or safety. In particular, we may disclose relevant information to the appropriate third parties if you post any illegal, threatening, or objectionable content on or through the Services.

Events

We may share your information with event partners or co-sponsors to facilitate the events for which you register.

Merger, Sale, or Other Asset Transfers

We may transfer your information to service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or in which we sell, liquidate, or transfer all or a portion of our assets. The use of your information following any of these events will be governed by the same general provisions of this Privacy Notice.

Consent

We may also disclose your information with your permission.

Your Choices

Our Communications

From time to time, you may receive marketing or other informational email messages from us. You can unsubscribe from our promotional and informational emails via the link provided in the emails. After opting out of receiving such messages from us, users may continue to receive administrative messages from us that are necessary to service User accounts.

Cookies

Most web browsers allow you to manage cookies through the browser settings. To find out more about cookies, you can visit www.aboutcookies.org or www.allaboutcookies.org.

Our Partners

You can learn more about Google's privacy practices and your options for how they use your information on Google's website. You can also install the Google Analytics Opt-out Browser Add-on. Meta, the parent company of Facebook, provides information about how it uses the information it collects through our Services in its Data Policy. You can also learn specifically about Facebook's advertising practices on its website.

Some of our advertising partners may be members of the Network Advertising Initiative or the Digital Advertising Alliance. You can visit those organizations' websites to learn about how you may opt out of receiving web-based personalized ads from their member companies. You can also access any settings offered by your mobile operating system to limit ad tracking. To inquire about your choices regarding our business partners generally, contact us at admin@medstarchiro.com.

Third-Party Content

Our Services may contain links to other websites, products, or services that we do not own or operate. We are not responsible for the content provided by, or the privacy practices of, these third parties. Please be aware that this Privacy Notice does not apply to your activities on these third-party services or any information you disclose to these third parties. We encourage you to read their privacy policies before providing any information to them.

Security

We make reasonable efforts to protect your information by using administrative, technological, and physical safeguards designed to improve the security of the information we maintain and protect it from accidental loss, unauthorized access or use, or any other inappropriate or unlawful processing. Because no information system can be 100% secure, we cannot guarantee the absolute security of your information.

Children's Privacy

We comply with the Children's Online Privacy Protection Act (COPPA), in addition to other US privacy laws, with respect to any Personal Information we collect or use from children under the age of 13. If you have questions about how we handle children's data, you can contact us at admin@medstarchiro.com. We do not knowingly collect, maintain, or use information from children under 13 years of age, and no part of our Services are directed toward children. If you learn that a child has provided us with information in violation of this Privacy Notice, then you may alert us at admin@medstarchiro.com.

International Visitors

Our Services are hosted in the United States and intended for use by individuals located within the United States. If you choose to use the Services from the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law, please note that you are transferring your information outside of those regions to the United States for storage and processing. Also, we may transfer your data from the U.S. to other countries or regions in connection with operating the Services and storing or processing data. By using our Services, you consent to the transfer, storage, and processing of your information as described in this Privacy Notice.

Changes to this Privacy Notice

We will post any adjustments to the Privacy Notice on this page, and the revised version will be effective when it is posted. If we make material changes, we may notify you via a notice posted on our website or another method. We encourage you to read this Privacy Notice periodically to stay up to date about our privacy practices.

Contact Us

All feedback, comments, requests for technical support, and other communications relating to the Sites and our data collection and processing activities should be directed to: admin@medstarchiro.com.

Last updated: September 07, 2026

⚠ Attorney Review Required: This HIPAA Notice of Privacy Practices is a draft template. It must be reviewed and approved by a licensed healthcare attorney before being presented to patients to ensure full compliance with HIPAA, HITECH, and applicable Florida state law.

HIPAA Notice of Privacy Practices

Notice of Privacy Practices

MedStar Chiropractic Wellness
Effective Date: October 1, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our Commitment to Your Privacy

MedStar Chiropractic Wellness ("MedStar," "we," "us," or "our") is committed to protecting the privacy of your health information. We are required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as amended by the Health Information Technology for Economic and Clinical Health (HITECH) Act, to maintain the privacy of your Protected Health Information (PHI) and to provide you with this Notice of our legal duties and privacy practices.

We are required to abide by the terms of this Notice currently in effect. We reserve the right to change the terms of this Notice and to make the new Notice effective for all PHI we maintain. If we revise this Notice, we will post the revised version in our office and on our website, and provide a copy to you upon request.

How We Use and Disclose Your Health Information

The following describes the ways we may use and disclose your PHI. Not every use or disclosure in a category will be listed, but all of the ways we are permitted to use and disclose information will fall within one of the categories below.

Treatment

We may use and disclose your PHI to provide, coordinate, or manage your chiropractic care and related services. For example, we may share your PHI with other healthcare providers involved in your treatment, such as your primary care physician, specialists, physical therapists, or hospitals.

Payment

We may use and disclose your PHI to obtain payment for services we provide to you. For example, we may submit claims to your health insurance company, including your automobile Personal Injury Protection (PIP) insurer, workers' compensation carrier, or other third-party payers, and may need to disclose PHI to verify coverage or obtain prior authorization.

Healthcare Operations

We may use and disclose your PHI for our healthcare operations, including quality assessment and improvement activities, training programs, accreditation, licensing, credentialing, and other business management activities necessary to run our practice.

Appointment Reminders

We may use and disclose your PHI to contact you as a reminder that you have an appointment for treatment or medical care. We may contact you by phone, text message, or email using the contact information you have provided.

Treatment Alternatives and Health-Related Benefits

We may use and disclose your PHI to tell you about possible treatment options or alternatives, or health-related benefits and services that may be of interest to you.

Business Associates

We may disclose your PHI to our business associates — companies or individuals that perform services on our behalf, such as billing companies, IT vendors, and legal counsel — provided they agree in writing to protect the privacy of your information in accordance with HIPAA.

As Required by Law

We will disclose your PHI when required to do so by federal, state, or local law, including disclosures to public health authorities, law enforcement officials, or government oversight agencies.

Serious Threats to Health or Safety

We may use or disclose your PHI if we believe in good faith that doing so is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.

Workers' Compensation

We may disclose your PHI to the extent authorized by and to the extent necessary to comply with laws relating to workers' compensation or other similar programs.

Personal Representatives and Family Members

We may disclose your PHI to a person who, under applicable law, has authority to act on your behalf (a personal representative), or to a family member, close friend, or other person you identify as involved in your care, to the extent permitted by HIPAA.

Uses and Disclosures Requiring Your Written Authorization

Other uses and disclosures of your PHI not described above will be made only with your written authorization. You may revoke your authorization at any time in writing, except to the extent that we have already taken action in reliance on it. Uses and disclosures that always require your written authorization include: most uses and disclosures of psychotherapy notes; uses and disclosures of PHI for marketing purposes; and sales of PHI.

Your Rights Regarding Your Health Information

You have the following rights with respect to your PHI. To exercise any of these rights, please submit a written request to our Privacy Officer using the contact information below.

Right to Access and Inspect Your PHI

You have the right to inspect and obtain a copy of your PHI that we maintain in a designated record set, including your medical records and billing records. We may charge a reasonable, cost-based fee for copies. We will respond to your request within 30 days. In limited circumstances we may deny your request; if we do, we will explain the reason in writing and describe your right to have the denial reviewed.

Right to Request an Amendment

If you believe that PHI we have about you is incorrect or incomplete, you may request that we amend it. We may deny your request if the information was not created by us, is not part of the records we maintain, or is accurate and complete. If we deny your request, you have the right to submit a written statement of disagreement.

Right to an Accounting of Disclosures

You have the right to request a list of certain disclosures we have made of your PHI during the six years prior to your request. This right does not apply to disclosures made for treatment, payment, or healthcare operations, or disclosures made with your authorization.

Right to Request Restrictions

You have the right to request restrictions on how we use or disclose your PHI for treatment, payment, or healthcare operations. We are not required to agree to your request, except that we must agree to a restriction on disclosures to a health plan for payment or operations purposes if you pay for the service out-of-pocket in full.

Right to Request Confidential Communications

You have the right to request that we communicate with you about your PHI by alternative means or at alternative locations (for example, by sending mail to a different address). We will accommodate reasonable requests.

Right to a Paper Copy of This Notice

You have the right to receive a paper copy of this Notice at any time, even if you have agreed to receive it electronically. Please contact our Privacy Officer to request a copy.

Right to Be Notified of a Breach

You have the right to be notified in the event of a breach of your unsecured PHI. We will notify you without unreasonable delay and no later than 60 days after discovery of the breach, as required by HITECH.

How to File a Complaint

If you believe your privacy rights have been violated, you may file a complaint with MedStar Chiropractic Wellness or with the U.S. Department of Health and Human Services (HHS). You will not be retaliated against for filing a complaint.

File a Complaint with MedStar Chiropractic Wellness

Submit your complaint in writing to our Privacy Officer:

Privacy Officer — MedStar Chiropractic Wellness

Miami, FL

Email: admin@medstarchiro.com

Phone: (305) 677-0400

We will investigate all complaints and respond in writing within 30 days of receipt.

File a Complaint with the U.S. Department of Health and Human Services

You may also file a complaint directly with the HHS Office for Civil Rights (OCR), which enforces HIPAA privacy and security rules:

U.S. Department of Health and Human Services

Office for Civil Rights

200 Independence Avenue, S.W., Washington, D.C. 20201

Toll-Free: 1-800-368-1019  |  TDD: 1-800-537-7697

www.hhs.gov/ocr/privacy/hipaa/complaints

Privacy Officer Contact Information

For questions about this Notice or to exercise any of your rights described above, please contact our designated Privacy Officer:

Privacy Officer

MedStar Chiropractic Wellness

Email
admin@medstarchiro.com
Phone
(305) 677-0400
Address
Miami, FL

Effective Date and Revisions

This Notice of Privacy Practices is effective as of October 1, 2026. We reserve the right to change this Notice at any time. Any revised Notice will be effective for all PHI we maintain, including PHI created or received before the revision date. We will post the current Notice in our office and on our website, and make it available to you upon request at each point of service.

This Notice is provided in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 45 CFR Parts 160 and 164, and the HITECH Act of 2009.

MedStar Chiropractic Privacy Policy